Constitution of "Lock Lane Residents'" Group

1. Name

The name of the Association/Group is;

The "Lock Lane Residents' Group".

2.   Area

The area to be covered by the Association/Group is;

Lock Lane Area, Castleford.

3.   Aims

The Association's aims are to;

i)     represent the peoples’ interests on housing and other services in

the area to the relevant authorities.

ii)    improve local peoples' social, educational and environmental

conditions and their quality of life

iii)                Bring the community centre back for community use.

iv)                Help arrange activities for all ages.



4.   Membership

Association membership is to be open to all residents in the Lock Lane


5.   Committee

i)    The Committee will be made up to 10 Members elected at the

Association's AGM.

ii)    No more than two members from any one family can be elected to

the Committee.

iii)   The Committee has the power to co-opt extra members onto the

Committee to further the aims of the Association.

iv)   The Committee has the power to delegate any of their

responsibilities and duties to a sub-committee which is appointed

by and responsible to the Committee.

v)    A quorum of meetings of the Committee is 4 people provided that

one is an Office bearer.







6.   Office Bearers

The Association will elect a Chairperson, Vice Chairperson, Secretary,

Treasurer and any other office bearers as they feel necessary.

The following persons were elected as office bearers

Chairperson - Wendy Rayner

Secretary / Treasurer Rodney Rayner

Trustee’s Mandy Johnson
Head Gardener Mick Rennison


Committee  Suzanne Wadsworth, Louise Walton, Damion Jones, Emma Etchells, Debbie Sledmore


7.   Minutes

The Secretary will be responsible for writing and distributing the minutes

of the meetings.

8.   Meetings

Business Meetings: The Committee will meet at least once every 2 calendar months



AGMs: The Association will hold an AGM in July of each year at which all

Members are entitled to attend and vote.

General Meetings: The Committee can call a general meeting of the

/                         Association whenever it thinks fit. A general meeting may be called at the

Request of 3 Association members in writing.

Notice of General Meetings: Notice of general meetings (including

AGMs) must be given at least 21 days before the meeting. The notice

Must be given by advertisement in the Foyer of Lock Lane Community

Centre, Communtiy Notice Board or newspaper circulating in the area, or by letter to

Each member.

Quorum for General Meetings: The quorum for general meetings is 15

Association members.













9.   Finance

i)    The Association will have a bank account in it's name.

Withdrawals must have the signatures of two out of three named

office bearers;

Mr R Rayner

Mrs Mandy Johnson


ii)    The Treasurer will keep proper accounts of the Association's

financial business and will pay the money not needed immediately

into the Association's bank account.

iii)            The Association's accounts must be audited annually by Mr B Clift or Mr Paul Curnin, or other independent accountant.

iv)   Any money raised for the Association may only be spent to further

the aims of the Association.

v)    No office bearer or other member may be given any sum of money

except when a payment is made as reimbursement for expenses

incurred in furthering the Association's business. No money or

other benefit may be given to Association members which is not for

the benefit for the Association.

10. Disbanding the Association

If a majority of the Committee decides that it is necessary or advisable to

disband the Association, it must call a general meeting of the Association.

The meeting must be given the usual 21 days notice and the reason for

the meeting must be given with that Notice. A proposal to disband the

Association may come from an ordinary member of the Association,

provided that the proposal is seconded and signed by ten other

Association members. Such a proposal must go to the secretary of the

Association at least seven days before a Committee meeting.  The

Committee must, in such circumstances, call a general meeting of the

Association to disband the Association within three days of the Committee

meeting, giving the usual 21 days notice.

If the decision is confirmed by a majority at the meeting, the Committee

will have the power to dispose of the Association's assets. Any assets

that remain after the settling of any debt must be transferred to a similar

 organisation  with similar aims and objectives. Or return any unused

monies to the organisation that funded us.






11                                                                                                 Amendment


           Amendment AGM 23rd July 2007  It was proposed under our constitution

Rules and agreed that the group can become a Charitable trust and

/ or form a not for profit Organisation as a Trust or similar during the

next 12 months


Child Protection Policy

LOCK LANE Residents Group




We feel that Child Protection and safety are very important issues to consider for local volunteers who are running a voluntary group. We therefore as the

Lock Lane

committee have adopted the following policy relating to child protection.


This policy document will explain

Lock Lane

’s voluntary obligations to ensure the safety and well being of young people and group members. It will also explain how the committee will handle complaints and make referrals to social services and the process of the person acting as the child protection co-ordinator for the

Lock Lane

committee has to go through.


Reporting Allegations


One person in the project is required to be responsible for co-ordinating a child protection policy and monitoring its implementation. That person will normally be responsible for taking any necessary action when abuse is seen or alleged. Scope for abuse will be minimised if the project is run with the safety of all its members in mind and sensible steps are taken in dealings with children and young people.


      If any allegation is made against another party, or concerns are raised about the safety of

      a young person then these issues should always be brought to the attention of the Local



     When an allegation is made against another party. The

Lock Lane


      assigned as the child protection officer within the Group, should always record the




* Name and address of the child

* Parent's/ carer's details or phone number

* What is said to have happened or what was seen

* When it occurred

* Who else, if anyone, was there?

* What was said by those involved

* What if any evidence of abuse can be recorded, e.g. bruises, bleeding, changed behaviour

* Who has been told about it

* Who was involved in the incident, and if possible record in what way concerned?

* Was the child able to say what happened, if so how did they describe it?

* Whether the parent(s) have been advised














Immediate Action Procedures


Any cases of suspected or actual child abuse, or of children being put at risk must be taken seriously and acted upon immediately. If somebody believes that a child may be suffering, or may be at risk of suffering significant harm, then he/she will need to make the appropriate recommendations to the appropriate organisation.


Definitions of Abuse


The chosen child protection officer within the Group should attend regular child protection courses. All volunteers within the project should be aware of the following terms of abuse as set out by NSPCC guidelines.


Physical Abuse


Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer feigns the symptoms of, or deliberately causes ill health to a child whom they are looking after.


Emotional Abuse


Emotional abuse is the persistent emotional ill treatment of a child such as to cause severe and persistent adverse effects on the child's emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It my involve causing children frequently to feel frightened or In danger, or the exploitation or corruption of children.


Sexual Abuse


Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape and buggery) or non-penetrative acts. They may include non-contact activities, such as involving children in looking at, or in the production of, pornographic material or watching sexual activities, or encouraging children to behave in sexually inappropriate ways.




Neglect is the persistent failure to meet a child's basic physical and/or psychological needs. May involve a parent or carer failing to provide adequate food, shelter and clothing, failing to protect a child from physical harm or danger, or the failure to ensure access to appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child's basic emotional needs.











Lock Lane Events


All young people whilst taking part within an activity organised by the

Lock Lane

committee will be at all times adequately supervised by a member of the Group or a parent or relative of a young person taking part. A ratio of up to 5 young people to 1 adult will be allowed and where this ratio cannot be met from within the group, then suitably experienced people from outside of the area may be called upon to make up any shortfall.



Young people taking part in any activity organised by the

Lock Lane

committee will be covered in the case of any accident by public liability insurance cover that is ongoing and renewed annually by the Group.


Whilst taking part in any event, young people will be provided with the correct footwear and attire and a suitable changing area. If tools are to be used, an appropriate person will give instruction and supervision before any tool can be given to a young person.





A member of the Lock Lane Group will monitor local areas as and when necessary. Any suspicious criminal activity by adults towards children or young people will be dealt with by directly phoning for the police.


Whilst within the confines of a building no member of the committee or group should be left on his or her own with a group of young people and wherever possible a male and female supervisor should be in attendance.


Drug Taking



The use of any not medically prescribed class of drugs by young people or children within the

Lock Lane

area, such as cannabis, may or may not be challenged by a group member. A record of any incident should be kept and passed onto the appropriate authorities.


Guns or Knives



Any children/young person or adult suspected of carrying a gun or knife or an offensive weapon would be treated as though their weapon is about to be discharged or used against another person within the area. A member of the Lock Lane Group will make no attempt to approach; instead the police must be informed immediately.



This is a child protection policy document agreed to by a majority of the Lock Lane Group at the last committee meeting.





7th February 2011

Castleford Communti Arts & Dance Child Protection Officers

 Penny Dunwell and Lisa Reynolds


Lock Lane Child Protection Officers

Wendy Rayner  email


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